Conferences · Trade shows · Annual meetings · Greenville, SC · Nationwide
Event Headshot Booth for Conferences & Trade Shows in Greenville, SC and Nationwide
A directed headshot for every attendee, approved on a live iPad and on their phone within minutes. About 35 people an hour. Conferences and trade shows anywhere in the US.
Rated 5.0 · 125+ five-star Google reviews · As published in Forbes, Business Insider, Condé Nast Traveller, Southern Living and USA Today
The Conference Headshot Lounge in 47 seconds
Attendees step in between sessions, get about a minute of direction, approve their headshot on screen and have it on their phone before the next session starts. One station photographs about 35 people an hour; two stations double it. Four years running the headshot lounge at TD SYNNEX Inspire.
47 seconds · with or without sound.
In short: Jack Robert Photo runs an on-site Event Headshot Booth for conferences, trade shows, annual meetings, board meetings, awards nights, holiday parties and recruiting days, based in Greenville, SC and available at conference venues anywhere in the US. Each person is in and out in about 90 seconds (about 35 headshots an hour per station), approves their frame on a live iPad preview, and receives a finished web-sized headshot by text or email within minutes. A half-day booth is $7,500 for up to 140 guests at Upstate venues, a full day is $12,150 for up to 280 anywhere in the US with travel included, and a second station doubles the pace for larger conferences. For a retouched, matched company-wide refresh at your office, the Team Studio Day is $5,500. COI, W-9, NDA and Net-30 available. Rated 5.0 from 125+ five-star Google reviews.
The one day everyone is in the room
Getting a whole company photographed one person at a time takes months of scheduling, chasing and re-scheduling. An annual meeting, a conference, an awards night or a holiday party is the one day the entire leadership team, membership or staff is already together, dressed well and in a good mood. Put the headshot booth in the pre-function space or a corner of the ballroom and by the end of the evening every person has a current, professional headshot for LinkedIn, the company directory and their bio page — without pulling anyone out of the program.
Attendees love it because it is fast and they leave with something useful. Planners love it because it is a zero-effort draw that fills the quiet minutes between sessions. Sponsors love it because their name is on the lounge, the delivery email and the gallery every attendee opens that night.
90 seconds, live iPad approval, delivery in minutes
Step up
Walk-ups during breaks and receptions; at a conference that is all it takes. Time slots can be added for people with tight schedules, such as CEOs and executives. Jack directs the pose so nobody has to know what to do with their hands.
Approve on the iPad
A short series is shot tethered to a live iPad preview. The attendee picks their favorite frame on the spot, so nobody leaves wondering how it turned out.
Delivered to their phone
A finished, web-sized headshot arrives by text or email within minutes — ready for LinkedIn before the next session starts. Your team gets the full set in one gallery within 48 hours.
Branded where it counts
The sponsor or event brand goes on the lounge signage, the delivery email and the online gallery, and the backdrop can match your brand colors. The headshot itself stays clean, with no logo, so people actually use it. Lead capture is included at conferences and trade shows.
Event headshots for conferences, trade shows, annual meetings and awards nights, anywhere in the US
Conferences, expos & trade shows
A sponsored headshot lounge is one of the strongest draws on the floor: real value for attendees, the sponsor’s name on the lounge, the delivery email and the gallery, and a lead list for the sponsor. Available at conferences and trade shows nationwide; travel is included in every full-day and multi-day booth.
Annual meetings
The whole membership or company in one room once a year — the single most efficient day to refresh every headshot in the organization.
Board meetings & leadership days
Under 40 people is usually a team session rather than a booth (see below), but a booth at a large leadership summit keeps the schedule intact.
Awards nights & galas
Everyone is dressed for it. A booth by the reception turns a 20-minute cocktail window into a company-wide headshot update.
Holiday parties
A relaxed, well-lit portrait people actually use — and a draw that gets the team to the party on time.
Sales kickoffs & recruiting days
New hires and a full sales team photographed the same day, with consistent lighting, so the directory and LinkedIn finally match.
Event headshot booth pricing
One product, priced by time on-site, with the capacity stated up front. No per-person fees, no surprise line items, and travel is included in every full-day and multi-day booth anywhere in the US. About 35 people an hour per station. Jack Robert and his team run every booth and can run up to three stations at once. Need a third station? Ask for a quote.
- Up to 4 hours on-site · up to 140 guests
- Upstate venues: Greenville, Spartanburg, Anderson, Clemson
- Directed headshot, about 90 seconds each
- Live iPad approval of the frame
- One finished web-sized headshot per person, delivered within minutes
- Full set to your team within 48 hours
- No per-person fee
- Up to 8 hours on-site · up to 280 guests
- Travel included anywhere in the US
- Everything in the half day
- Sponsor branding on the lounge, delivery email and gallery (never on the headshot)
- Lead-capture list delivered after the event
- Walk-ups, with time slots for executives if needed
- No per-person fee
- Half day $13,000 (Upstate) · full day $22,150, travel included
- Two directed stations, about 70 people an hour
- Nobody waits more than a few minutes
- Same delivery: minutes to the attendee, 48 hours to you
- Ideal for large conferences and multi-track events
Multi-day conferences and trade shows: 2 days $19,900 · 3 days $26,400, one station, travel included anywhere in the US.
Prices current as of October 2026.
Options: print-resolution upgrade $25 per image · sponsor branding on the lounge signage, delivery email and gallery included (never on the headshot itself) · lead-capture spreadsheet included at conferences · time-slot sign-up available when needed · event photography alongside the booth from $275 per hour with an associate photographer or $525 per hour with Jack Robert (2-hour minimum) · Full-day and multi-day booths include travel anywhere in the US. Half days are available at Upstate venues.
Licensing: every booth image is licensed for the attendee’s own professional use (LinkedIn, bios, directories) and for your company’s web, social and internal use. Editorial and advertising use is quoted separately. A 50% non-refundable retainer (up to $1,000) secures the date, with the balance invoiced at proof delivery; finals are released on payment. Image licensing details →
Board meeting or a smaller gathering?
Under 40 people — a board meeting, a partner offsite, a leadership day — is a team session, not a booth: matched, retouched headshots with 3–5 minutes per person, brought to your meeting. Team headshot packages start at $1,500 for up to 5 people and run to $6,500 for a full Corporate Day of up to 40.
- 2–5 people: Team Essentials, $1,500
- 6–10: Team Standard, $2,800 · 11–20: Team Signature, $4,800
- 21–40: Corporate Day, $6,500
- 30–60 at the office: Team Studio Day, $5,500 (up to 30, $90 each additional)
Booth or Team Studio Day: which one you need
The booth is built for volume at an event. The Team Studio Day is built for consistency at your office. This is the whole ladder, so the bigger room is never the worse deal.
| Headcount | The right product | Price | What it is |
|---|---|---|---|
| 1 | Executive session | $650 – $2,500 | Individual studio or environmental session |
| 2–5 | Team Essentials | $1,500 | Matched, retouched, on-site — a board of five, partners, leadership |
| 6–10 | Team Standard | $2,800 | Board meetings, small leadership teams, plus group shots |
| 11–20 | Team Signature | $4,800 | Leadership offsites, partner meetings, environmental frames |
| 21–40 | Corporate Day | $6,500 | Annual leadership meeting, department day, full library |
| 30–60 at the office | Team Studio Day | $5,500 | High-volume office refresh, retouched and matched, up to 30 (+$90 each, up to 60) |
| 40–140 at an event | Event Headshot Booth — Half Day | $7,500 | Annual meetings, award nights, holiday parties, recruiting days |
| 140–280 | Event Headshot Booth — Full Day | $12,150 | Conferences, trade shows, sponsor lounges |
| 280+ or a tight window | Two stations | $13,000 / $22,150 | Half day / full day, about 70 people an hour |
| Event Headshot Booth | Team Studio Day | |
|---|---|---|
| Where | Your event: conference, trade show, annual meeting or awards night, anywhere in the US | Your office, never at a conference |
| Time per person | About 90 seconds, directed | 3–5 minutes, directed |
| Approval | Live iPad preview on the spot | Live iPad preview, proofs in 48 hours |
| Finishing | Finished web-sized headshot, consistent lighting | Hand-retouched finals, matched across the whole team, print resolution |
| Delivery | Minutes to each attendee; full set in 48 hours | Matched finals in 3–5 business days, HR/marketing gallery |
| Price | $7,500 half day (140, Upstate) · $12,150 full day (280, travel included) | $5,500 for up to 30, $90 each additional |
Prices current as of October 2026.
What’s included and what to plan for
A directed photographer, not a kiosk
Despite the name, the Event Headshot Booth is not a photo booth. Self-serve and AI photo kiosks average three minutes a person, and most of that is people guessing at their own pose in front of a screen. The booth runs faster because it is directed: Jack sets the angle, the chin and the expression in seconds, shoots a short series, and the attendee approves the winner on the iPad. The result is a real portrait with real lighting — the same lighting for the CEO and the newest hire — and it takes about 90 seconds. Guests have been photographed by Jack for Google, Dell, Bosch, T-Mobile, Fluor, Prisma Health, Chick-fil-A and Perkins&Will; the booth brings that standard to a room of two hundred.
Where the booth has run
The TD SYNNEX Inspire headshot lounge (four years running), booth days for AFL and McMillan Pazdan Smith, and event work at the Greenville Convention Center (formerly the TD Convention Center). Corporate event coverage and on-site headshots across the Upstate for annual meetings, safety-award nights, recruiting days and conferences; the same booth is available for conferences and trade shows anywhere in the US. See the full client list →
Add event photography to the booth day
The most efficient way to book both. Event coverage with Jack starts at $525 per hour with a two-hour minimum; add the booth and an assistant keeps the station moving while Jack covers the stage, the awards and the candids. You get 10–15 edited social photos the same night, highlight selects within 24 hours and the full gallery within five business days. One proposal covers both. For a smaller or internal event, an associate photographer from the Jack Robert Photo team is $275 per hour (2-hour minimum).
Based in Greenville, SC. Conferences and trade shows nationwide.
Full-day and multi-day booths include travel anywhere in the US, at the same price in Orlando, Las Vegas, Nashville, Chicago or Washington DC as in Charlotte and Atlanta: convention centers, hotel ballrooms, conference centers, trade show floors and corporate campuses. Half days are available at Upstate venues: Greenville, Spartanburg, Anderson, Clemson and the rest of the Upstate. Anywhere with roughly a 10 by 20 foot space and an outlet; smaller works with a pared-down setup.
From team headshot days: the same live-iPad approval
"We were incredibly impressed with Jack and his team's work on our recent photoshoot at GiacMicro. … The entire experience was smooth and efficient, from the initial planning and setup to the ability to view live previews on an iPad, which allowed for immediate feedback and adjustments. The final images were delivered ahead of schedule…"
"Jack is an absolute rockstar! I recently had the honor of working with him and his assistant Bella to take corporate headshots and environmental portraits of regional business leaders. He was there early, set even the most nervous subjects at ease, came with fresh and fun ideas, and sent us excellent, professional results."
Event headshot booth FAQ
How much does an event headshot booth cost in Greenville, SC?+
How much does an event headshot booth cost in Greenville, SC?
A half-day Event Headshot Booth (up to four hours, up to 140 guests) is $7,500 at Upstate venues, and a full day (up to eight hours, up to 280 guests) is $12,150 anywhere in the US with travel included. Two days are $19,900 and three days $26,400, travel included. Two stations for larger conferences are $13,000 for a half day and $22,150 for a full day, and a third station is quoted on request. There is no per-person fee, and a 50% non-refundable retainer (up to $1,000) holds the date.Is an event headshot booth the same as a photo booth?+
Is an event headshot booth the same as a photo booth?
No. A photo booth rental is a self-serve camera for fun party pictures. The Event Headshot Booth is a professional photographer with studio lighting who directs each person for about 90 seconds, lets them approve the frame on a live iPad, and delivers a finished professional headshot to their phone within minutes, ready for LinkedIn, the company directory and bio pages.How many people can the headshot booth photograph in an hour?+
How many people can the headshot booth photograph in an hour?
Each person is in and out in about 90 seconds, and each station photographs about 35 headshots an hour when the line keeps moving. A half-day booth covers up to 140 guests and a full day up to 280. For larger conferences or a tight window we add a second station, which doubles the pace to about 70 an hour so nobody waits more than a few minutes.How long does each person spend at the booth?+
How long does each person spend at the booth?
About 90 seconds. Jack directs the pose, takes a short series, and the attendee approves their favorite frame on a live iPad preview before they step away, so nobody leaves wondering how it turned out. Sessions are fast enough to run during a coffee break, a registration window or the hour before dinner without pulling anyone out of the program.When do attendees receive their headshots?+
When do attendees receive their headshots?
A finished, web-sized headshot is sent to each attendee by text or email within minutes of leaving the booth, ready for LinkedIn, a bio page or the company directory. Your marketing or HR team receives the full set in one gallery within 48 hours. Print-resolution files are available as an upgrade at $25 per image.Can you set up a headshot booth at our annual meeting or board meeting?+
Can you set up a headshot booth at our annual meeting or board meeting?
Yes. Annual meetings, awards nights and holiday parties are the booth’s most common use, because they are often the only time the whole team or membership is in one room. A board meeting or leadership day of under 40 people is usually better served by a team session, which brings matched, retouched headshots to your meeting at 3–5 minutes per person. Either way we set up before doors open, run through breaks and receptions, and pack down without interrupting the program.What does the booth include, and when do we need the Team Studio Day?+
What does the booth include, and when do we need the Team Studio Day?
The booth is built for volume at an event: one directed, finished web-sized headshot per person, live iPad approval, delivery within minutes, up to four hours on-site for $7,500 (up to 140 guests, Upstate venues) or eight hours for $12,150 (up to 280, travel included anywhere in the US), with no per-person fee. The Team Studio Day is built for consistency at your office: three to five minutes per person, hand-retouched finals matched across the whole team, print-resolution files and an HR gallery, at $5,500 for up to 30 people plus $90 each additional. Booth for events; Studio Day for a company-wide refresh.How much space and power does the booth need?+
How much space and power does the booth need?
A 10 by 20 foot area with one standard outlet is ideal, and the setup can be pared down to fit a smaller space, so tell us what you have — a corner of the ballroom, a pre-function space, a breakout room or a trade show booth all work. We bring the backdrop, lighting, tethered camera and iPad preview, and need 1 to 1.5 hours to set up and under an hour to pack down. Tell us the venue and we’ll coordinate load-in with your planner.Can we add our logo or a sponsor’s logo?+
Can we add our logo or a sponsor’s logo?
Yes, where it counts. Branding goes on the lounge signage, the delivery email and the online gallery, and the backdrop can be matched to your brand colors. We keep the headshot itself clean, with no logo or frame, because a headshot with a logo on it is one nobody uses on LinkedIn. A sponsored lounge is still a strong draw at conferences and trade shows: the sponsor’s name is in front of every attendee at the moment they get something they value.Do you offer lead capture or a sign-up link for attendees?+
Do you offer lead capture or a sign-up link for attendees?
Both. For conferences and trade shows we collect attendee details at delivery and hand you the list as a spreadsheet after the event. The form is customizable: name, company and email as standard, plus job title, phone or any question you or your sponsor need. Walk-ups during breaks are the norm, and at conferences a sign-up link is almost never needed. For people with very specific time constraints, such as CEOs and executives, we can add time slots.Can the booth run alongside event photography?+
Can the booth run alongside event photography?
Yes, and it is the most efficient way to book both. Event coverage with Jack starts at $525 per hour with a two-hour minimum; add the booth and an assistant keeps the station moving while Jack covers the stage, awards and candids. Ask for a combined quote and you’ll get one proposal covering both. For a smaller or internal event, an associate photographer from the Jack Robert Photo team is $275 per hour (2-hour minimum).Do you travel for conferences and trade shows outside South Carolina?+
Do you travel for conferences and trade shows outside South Carolina?
Yes. Full-day and multi-day booths include travel anywhere in the US, so a conference in Orlando, Las Vegas, Chicago or Nashville is booked at the same $12,150 full-day price as one in Charlotte, Columbia or Atlanta, with no airfare, hotel or mileage line items. Half days are available at Upstate venues: Greenville, Spartanburg, Anderson and Clemson.Can the headshot booth be sold as a conference sponsorship?+
Can the headshot booth be sold as a conference sponsorship?
Yes. The sponsor’s name goes on the lounge signage, the delivery email and the online gallery, and the sponsor receives an opted-in list of everyone photographed, with the form customized to the fields the sponsor wants: name, company and email as standard, plus job title or any other question. The organizer sets the sponsorship price and keeps the difference; the booth fee is the same either way.Are you insured, and can you provide a COI, W-9 or NDA?+
Are you insured, and can you provide a COI, W-9 or NDA?
Yes. Jack Robert Photo carries $1M per occurrence and $2M aggregate general liability, and a certificate of insurance naming your venue can be issued before the event. W-9, NDA and Net-30 terms are available for corporate procurement, and Jack is FAA Part 107 certified for any aerial work you add to the day.Check availability for your date
Tell us the date, city, venue and rough headcount and you’ll get a scoped quote within one business day. Most booth days are booked two to eight weeks out; popular conference weeks go early.
Call (864) 324-8844 · jack@jackrobertphoto.com · Also see all headshot options and corporate & team headshots.